Study Closure

Investigators are responsible for closing out the study when the research is complete.

Timing: Investigators must submit a study closure file once a study is complete.

Forms

There are two methods to close your study.

1. Close your study at your next annual review.

Sixty days before your expiration date, you will receive a notice that your Annual Check-in or Continuing Review is due. At the end of the notice you will find a link to your annual check-in or continuing review submission form. Click this link or copy the link into your internet browser to complete the annual check-in or continuing review form.


When asked “What type of report are you submitting?”, select “Final Report" or "Study Closure".

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2. Close your study before your next annual review.

If you need to close your study before your annual review, contact the ORC at irb@tamucc.edu to let them know you want to close the study. Be sure to include the IRB number in your request.


They will send you an email with a link to your submission’s study closure form.

Study Closure Frequently Asked Questions

A study can be closed once all of the following occur:

  • Subject recruitment has concluded (i.e., no participant recruitment is in progress or anticipated)
  • All subject specimens, records, and data have been collected (i.e., no further collection of data/information from or about living individuals is needed)
  • All interactions or interventions with participants are completed (i.e., no further contact with the subject is necessary or anticipated)
  • Analyses of identifiable subject data, records, and specimens are finished (i.e., use of or access to identifiable subject data is no longer necessary).